For managers
Only the exceptions reach you
Clean weeks approve themselves inside the tolerance you set. What is left lands in Needs you, each item with the reason it is there. You spend Monday on four decisions, not forty-six timesheets.
US$5 per user per month, tax included. 30-day free trial.
Needs you
One inbox for every decision, each with its reason
Nothing reaches you without a line that says why. If there is no reason, it was not held.
More on Needs you| What arrives | Why it is there | What you do |
|---|---|---|
| A timesheet held back | Overtime not yet approved, a clock entry outside your tolerance, a flagged or disputed entry or a clock-out answer that asks for you. | Read the reason, fix the line if it needs it, approve. |
| Overtime | Someone stayed past the roster. An undecided premium lapses at the end of the next day; the hours are kept and paid at base. | Approve the premium or let it pay at base. |
| Leave | A request with its dates and leave type. | Decide here or from the email. |
| Expenses and trips | A claim with its receipt. A trip flagged as a detour or for a reused photo. | Approve it or ask the person about it. |
| Swaps and open shifts | Two people agreed a swap. Someone claimed an open shift. | Approve or decline. |
| HR follow-ups | A letter to sign, onboarding to finish, a probation date or a qualification about to expire. | Open it and close it out. |
Auto-approval
Your rules, applied once a day
It approves what you would have approved anyway. It shows its working on every week it touches.
You set the tolerance
Auto-approval is off until you switch it on. Start at 10 minutes and move it anywhere up to two hours.
It never overrides you
A week you approved yourself is never touched again. An automatic approval is marked as one.
It holds back what it should
Unapproved overtime, edits, flagged entries and missed-break answers always come to a person.
Decide from your inbox
Leave, expenses and overtime arrive by email with a decision link that works without signing in. It lasts 7 days (48 hours for overtime).
The roster
See the cost before you publish, not after you pay
Set a labour budget for the week. As you build the roster, its cost updates beside it, priced at award rates with Sunday, night and public holiday penalties where the award sets them. Managers see the total; the cost of each person stays with admins.
Fatigue flags appear on the shift as you place it: less than 10 hours between shifts, a day over 12 hours, a week over 50 or more than 6 days in a row. Someone rostered without a qualification the shift needs is flagged too. Nothing is published until you say so.
RosteringVirtual HR
A reason to talk, never a score
For each person, a plain read built from rules you can see: what it noticed, the evidence behind it and a suggested next step. No number, no ranking, no grade.
- At most four lines of evidenceEach one a count you can check: check-ins, clock entries, kudos.
- Not enough to go on yetUnder 7 days of check-ins, it says so instead of guessing.
- Summarise only when you askAn admin can ask for a short plain-words summary. No names and no check-in answers are sent to write it.
Lee T.
Kitchen hand · last 14 days
The read
Needs work assigned
The evidence
- Blockers reported on 4 of the last 10 check-ins
- Very brief updates on 3 of the last 10 check-ins
- The same update as an earlier day on 2 of the last 10 check-ins
A next step
Ask what is blocking them and whether they have enough to do this week.
The same record
What you approve is what they see
Your team is not guessing what happened to their hours. The record you decide on is the one in their pocket.
The manager sees
Decisions, with the reasons
- You publish the rosterDrafts stay with you until you publish. Then each person is told.
- Clock entries are checked as they happenOutside the site boundary, a clock in waits for an approved off-site request.
- Clean weeks approve themselvesInside the tolerance you set, with nothing flagged or edited. The rest come to Needs you.
- Every change is keptAn edit to someone’s hours is kept with who made it and when.
- A query comes to youA disputed clock entry lands in Needs you with the person’s own words.
The employee sees
The hours, as approved
- Your shifts arriveYou see published shifts only, never a draft that might still change.
- You clock in at the siteInside the boundary it just works. Away from the site, ask first and it is on record.
- You can see your week’s statusApproved by a manager, approved automatically, waiting or on track to approve itself.
- You see the same historyThe list of changes you see is the list your manager sees.
- You can question an entryRaise a dispute on any of your own clock entries and say what happened.
Put your next roster on LoggerIQ
Free for up to 5 people and 1 site. Pro is US$5 per user per month, tax included, with every feature except payroll and a 30-day free trial.
- 30 days with every feature
- Import your people, rates and rosters
- Cancel any month